Application Process
Initial Submission (Start of Term)
The Applicant notifies the Board that the student is enrolled in, or plans to enroll in, an Eligible Program.
The Applicant submits the tuition bill or invoice for the upcoming reimbursement period.
The Board acknowledges receipt of the submission.
The Board reviews eligibility and records an anticipated tuition amount for budgeting and cash-planning purposes. This is not an approval of reimbursement.
If the program or provider is unclear, the Board may request additional documentation, such as a program description, accreditation information, or credential type.
Completion Submission (End of Term)
After each semester, term, or comparable period, the Applicant submits a completion record showing grades for each course or, if letter grades are not used, an official completion status.
The Applicant confirms whether any tuition adjustments occurred, including drops, withdrawals, or refunds. If so, the Applicant provides a revised invoice or account statement.
The Board acknowledges receipt of the submission.
The Board calculates the reimbursement amount and applies the cap if necessary.
The Board votes to approve, deny, or approve an exception and records the decision.